Legal

Privacy Policy

Recognition Labs, LLC

Version: 1.0

Effective Date: 21 July 2026

Last Updated: 21 July 2026

Privacy at a Glance

Before you read the full policy, here are the key points:

For the full details, read on.

1. Introduction

Recognition Labs, LLC (“Recognition Labs,” “we,” “us,” or “our”) is an Oklahoma nonprofit limited liability company. We provide moe (the “App”), an AI connection coaching application that helps people take action in their real-world relationships through voice-first coaching calls. References below to “the App” mean moe.

This Privacy Policy describes how we collect, use, share, and protect your personal information when you use the App, and explains your rights and choices regarding your data.

This Privacy Policy applies to users of the App in the United States. The App is available only in the United States, and only in jurisdictions where we choose to make it available. The App is not currently available in Illinois. We do not direct the App to, or knowingly process personal information from, individuals outside the United States or outside the jurisdictions where the App is available. If you are physically located outside an authorized jurisdiction, you should not use the App; core features such as live coaching calls and voice messages may be unavailable there (see Section 13). If you are nonetheless able to access or use the App from outside the United States or outside an authorized jurisdiction, please notify us promptly at support@moe.coach so that we can stop further processing and delete any personal information we may have inadvertently collected.

This Privacy Policy describes our practices. Your use of the App is also subject to our Terms of Service. Where this Policy describes processing of consumer health data, our separate Consumer Health Data Privacy Policy controls.

2. Information We Collect

We limit the personal information we collect to what is strictly necessary to provide the coaching service. The categories below correspond to the personal-information categories defined under the California Consumer Privacy Act; a mapping appendix is provided at Appendix A.

2.1 Information You Provide

2.2 Information Generated Through Use

2.3 Automatically Collected Information

2.4 Information We Do NOT Collect

2.5 Special Categories: Consumer Health Data

The App is a connection coaching tool — not therapy, counseling, psychotherapy, medical advice, diagnosis, treatment, a medical device, crisis intervention, suicide prevention, emergency response, safety monitoring, legal advice, financial advice, or any other professional service — and is not a health service.

We do not require you to share health information to use the App, and we do not solicit medical records, treatment plans, prescription information, health insurance information, or genetic data. However, coaching conversations may touch on topics like stress, worry, emotional well-being, and relationships. Under certain state consumer health data laws, information you choose to share during coaching that relates to your physical or mental health may be treated as consumer health data. Our separate Consumer Health Data Privacy Policy describes how that information is handled and what additional rights you may have.

2.6 De-Identified Data

If we use de-identified data for product analytics or service-quality measurement, we will take reasonable measures to ensure that the information cannot reasonably be used to infer information about, or otherwise be linked to, a particular individual or household. We will maintain and use de-identified data only in a de-identified fashion and will not attempt to re-identify such data, except for the purpose of testing our de-identification processes.

3. How Your Voice Data Is Processed

No persistent audio storage. We process your voice for transcription only and do not persistently store audio. There are two paths depending on how you interact with the App:

See Section 5.1 for details on how our service providers handle your data.

WebRTC transport. During live coaching calls, audio is transmitted between your device and our systems using encrypted WebRTC connections. The transport provider acts as a processor under our written instruction; we have configured it not to record or store media streams. Recording features are disabled, and any future change to enable recording would be a material policy change requiring re-consent under Section 14.

4. How We Use Your Information

We process your personal information for the purposes described below and for purposes reasonably necessary to and compatible with those purposes. Non-sensitive data is processed to perform the service you requested. Sensitive data processing relies on your explicit opt-in consent obtained through the in-App consent flow.

4.1 To Provide Coaching

4.2 For Safety

4.3 For Operations

4.4 What We Do NOT Do With Your Information

5. How We Share Your Information

We share your information with the service provider categories described below, for the purposes listed, and otherwise only as described in this Section 5. We require service providers that handle personal information to protect it in a manner consistent with this Policy.

5.1 Service Providers

We use third-party service providers, including third-party artificial intelligence providers, to operate the App. These providers process only the categories of data needed for their functions, such as transcription, AI processing, speech synthesis, real-time audio transport, hosting, storage, authentication, notifications, subscriptions, diagnostics, and related operations. We use contract terms, service settings, data-minimization practices, and internal controls designed to limit provider processing to services performed for Recognition Labs and to prohibit independent advertising, data-broker, or unrelated commercial use. Some of our service providers may access or process personal information from locations outside the United States (for example, for support, security, or safety operations), under the same contractual protections described in this section. Where required by applicable law, app-store process, regulator request, or an authenticated consumer-rights response, we will provide information about service providers or third parties as required.

Third-party AI and voice processing providers. These service-provider categories support transcription, AI text processing, speech synthesis, real-time audio transport, and related operations. They may receive audio streams or temporary audio files, transcripts, prompts, AI-generated text, and technical metadata as needed for their functions. We do not authorize these providers to use your conversation content for model training, advertising, data brokerage, or unrelated commercial purposes. Provider operational logs, abuse-monitoring records, or security records may be retained for limited periods under provider terms and our agreements.

Cloud infrastructure and database providers. These providers host the application, store your data, and process temporary files. Your data is encrypted at rest and in transit. We control data retention — your data persists until your account is deleted (see Section 7.1). Temporary audio files (for voice message transcription) are deleted from transient storage as described in Section 3.

Authentication provider. Manages your login and account identity. Receives your email address and authentication tokens. Data is retained until your account is deleted.

Payment and subscription providers. App store platforms (Apple App Store and Google Play) handle all billing. A subscription management provider validates purchase receipts on our behalf. We never receive, process, or store your credit card number, bank account, or other payment instrument details. Refund and cancellation processes are described in our Terms of Service § 7.

Communication services. Push notification services deliver reminders to your device. They receive device tokens and generic notification content only — never personal information from your coaching calls.

Crash reporting and diagnostics provider. We use a crash reporting service to identify and fix technical issues. Crash reports include error details and internal account identifiers but not your name, email, or personal information from your coaching calls.

5.2 Legal and Safety Disclosures

We may disclose your information when we believe in good faith that disclosure is necessary to:

Where consistent with applicable law, our internal legal-process-response procedures, and the terms of any legal process, we will use reasonable efforts to notify you of legal process requests for your data before producing it, so that you have the opportunity to object. We may not be able to provide notice in every case — for example, where a court order or statute prohibits notice, or where notice would compromise an active investigation.

5.3 Business Transfers

In the event of a merger, reorganization, or transfer of substantially all of our assets, your personal information may be among the assets transferred. We will provide notice before your personal information becomes subject to a materially different privacy policy.

6. Data Retention

Your personal data — including your account information, conversation transcripts, coaching content, and call and voice-message metadata — is retained until your account is deleted. When you delete your account, your data under our direct control is deleted within 15 calendar days, subject to the limited exceptions described in Section 7.1.

De-identified data, if any, is not linked to your identity and may be retained for the purposes described in Section 2.6.

7. Your Rights and Choices

7.1 Account Deletion

You may delete your account at any time through App settings or through our web deletion page. When you request deletion:

Deleting your account does not cancel an active app-store subscription. You must cancel separately through Apple App Store or Google Play.

Where required by applicable law, we notify service providers that received your personal data of your deletion request and direct them to delete it. Additional deletion rights and timelines apply to consumer health data, as described in our Consumer Health Data Privacy Policy.

What may remain after deletion:

7.2 Consent Withdrawal

You may withdraw your consent for sensitive data processing at any time. Because the App requires processing sensitive personal information (relationship details, emotional context) to function, withdrawing that consent results in deletion of your account and data under our direct control following the same process and timeline described in Section 7.1. There is no “paused” state — withdrawal of consent means your data is deleted. We do not condition unrelated services or features on continued consent; the App is a single coaching service, and the entire service depends on the consented processing.

8. Your Privacy Rights

Depending on where you live and the law that applies to you, you may have the following rights:

How to exercise your rights. Contact us at support@moe.coach, use account deletion in App settings, or use our web deletion page. We verify your identity through your authenticated account. We will respond within 45 days. If we need more time, we will notify you of an extension (up to 45 additional days). If we deny a request, you may appeal by replying to our decision email or by emailing support@moe.coach with the subject line “Appeal,” within 60 days of the denial. Please explain why you think the decision should change. We will review the appeal and respond in writing within 45 days. If we deny your appeal, we will inform you of your right to contact your state attorney general or applicable regulatory authority.

Authorized agents. If your state’s law permits, you may designate an authorized agent to submit requests on your behalf by providing written authorization. We may verify both the agent’s authority and your identity directly.

Profiling. The App uses AI to process your conversations and generate personalized coaching responses. Some state privacy laws recognize this kind of personalization as “profiling” and provide an opt-out right where profiling is used in decisions that produce legal or similarly significant effects. The App’s coaching personalization is not used to make any such decision (see Section 4.4). In addition, the AI processing is strictly necessary to provide the coaching service you request; without that processing, no coaching service is possible. If you nonetheless wish to stop this processing, the available remedy is account deletion, consistent with our consent withdrawal process (Section 7.2).

California residents. On request, we will disclose the categories of personal information collected about you in the preceding 12 months (or, if shorter, since you began using the App), the categories of sources, the business or commercial purpose for collection, and the categories of third parties with whom it was shared. We do not sell or share personal information as defined under the California Consumer Privacy Act, and have not done so in the preceding 12 months. We do not use or disclose sensitive personal information for purposes other than those permitted under the CCPA. The categories of personal information collected, mapped to the CCPA’s statutory categories, are described in Appendix A.

Oregon, Minnesota, and other applicable states. On request, we will provide a list of the specific third parties to which we have disclosed your personal data.

California online-privacy disclosure. Neither we nor third parties collect personal information about your online activities over time and across third-party websites or online services through the App or our website, and we do not respond to browser "do not track" signals because we do not engage in that collection.

Washington and Nevada residents. Where the information you share through the App constitutes consumer health data under your state’s law, our Consumer Health Data Privacy Policy describes the additional rights and procedures that apply, including any separate consent and withdrawal mechanisms.

9. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

No system is completely secure. Despite our safeguards, we cannot guarantee the absolute security of your personal information. Because you sign in to the App through your Apple or Google account, we encourage you to use a strong, unique password on your Apple or Google account, and to enable multi-factor authentication if your sign-in provider offers it. In the event of a data breach affecting your information, we will notify you as described in Section 10.

10. Breach Notification

In the event of a data breach that compromises the security, confidentiality, or integrity of your personal information, we will provide notification consistent with the Federal Trade Commission’s Health Breach Notification Rule (16 C.F.R. Part 318), applicable state breach-notification statutes, and other applicable law. Specifically, we will:

11. Human Review

Your coaching calls are conducted by AI, not humans. However, authorized personnel may access your data in the limited circumstances described below. All such access is logged, and audit logs are retained as described in Section 7.1.

We minimize human access to your data and maintain access controls and audit logs for all human review activities.

12. Children’s Privacy

The App is intended for users aged 18 and older. We do not knowingly collect personal information from anyone under 18. We require a birth-date check that confirms you are 18 or older before your first coaching session, as part of the in-App consent flow; if we learn that we have collected personal information from a person under 18, we will delete that information promptly. If you believe we have collected information from a minor, please contact us at support@moe.coach.

13. Geographic Availability

The App is available only in the United States, and only in the jurisdictions where we have determined to make it available. We restrict access based on geographic location to comply with applicable state laws. For the current list of jurisdictions where the App is not available, see Section 1 and our Terms of Service § 2.3.

The App is intended for use only in jurisdictions where it is available. If you are physically located outside an authorized jurisdiction (for example, while traveling), live coaching calls and voice messages may be unavailable until you return. If you are nonetheless able to use the App from outside the United States or outside an authorized jurisdiction, please notify us at support@moe.coach so that we can stop further processing and delete any personal information we may have inadvertently collected.

Do not use a virtual private network (VPN), proxy, location-spoofing tool, or similar method to access the App from a jurisdiction where it is not available. Circumvention may result in suspension or termination of your account as described in our Terms of Service § 13.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. How we will handle changes depends on the nature of the change:

15. Contact Us

If you have questions about this Privacy Policy, wish to exercise your privacy rights, or have concerns about our data practices, please contact:

Recognition Labs, LLC

Website: moe.coach

Email: support@moe.coach

Mailing address: 6655 S Yale Ave, Tulsa, OK 74136

Appendix A: California Consumer Privacy Act Category Mapping

This Appendix maps the personal-information categories described in Section 2 to the statutory categories defined in the California Consumer Privacy Act. Each row identifies (i) the data we collect, (ii) the corresponding CCPA statutory category, (iii) the business or commercial purpose for collection, and (iv) the retention period.

Data Category (Policy)CCPA Statutory CategoryBusiness/Commercial PurposeRetention Period
Email addressIdentifiers; Personal information categories described in Cal. Civ. Code § 1798.80(e)Account identification, authentication, service-related communications, and (if introduced) marketing communications, which you can opt out of at any timeWhile account active; deleted within 15 calendar days of account deletion
First nameIdentifiers; Personal information categories described in Cal. Civ. Code § 1798.80(e)Personalization of coaching responsesWhile account active; deleted within 15 calendar days of account deletion
Birth year (plus birth month and day only when needed to confirm eligibility) Identifiers; Personal information categories described in Cal. Civ. Code § 1798.80(e)Age-eligibility verificationBirth year: while account active; deleted within 15 calendar days of account deletion. Birth month and day: not retained after the eligibility check.
Account identifierIdentifiersAccount management and operational referenceWhile account active; deleted within 15 calendar days of account deletion
Spoken words (voice)Audio, electronic, visual, thermal, olfactory, or similar information; Sensitive personal information (if revealing health-related content)Real-time transcription to deliver coaching serviceLive calls: not retained (stream-and-discard); Voice messages: deleted from transient storage promptly after transcription.
Text transcriptsAudio, electronic, visual, thermal, olfactory, or similar information (text rendering of audio); Sensitive personal information (if revealing health-related content)Coaching continuity across callsWhile account active; deleted within 15 calendar days of account deletion
Coaching content (AI-generated)Inferences drawn from any of the information identified to create a profile reflecting preferences and characteristicsPersonalized coaching continuityWhile account active; deleted within 15 calendar days of account deletion
Relationship contextSensitive personal information (in part); Internet or other electronic network activity information; InferencesCoaching continuity and personalizationWhile account active; deleted within 15 calendar days of account deletion
Call and voice-message metadataInternet or other electronic network activity informationService operations, billing entitlement calculation, and analyticsWhile account active; deleted within 15 calendar days of account deletion
Device informationIdentifiers; Internet or other electronic network activity informationApp functionality and diagnosticsWhile account active; deleted within 15 calendar days of account deletion
Usage informationInternet or other electronic network activity informationOperate and improve the App, measure service quality, and troubleshoot issuesWhile account active; deleted within 15 calendar days of account deletion
Network and operational data (IP address, server logs)Identifiers; Internet or other electronic network activity informationSecurity, rate limiting, fraud prevention, troubleshooting, compliance, and determining general (state-level) service availabilityRetained for limited periods under our operational schedules; identifiable data minimized where feasible
Push notification tokensIdentifiersNotification deliveryWhile account active; deleted within 15 calendar days of account deletion
Crash reportsInternet or other electronic network activity information; Identifiers (account identifier only)Diagnose and fix technical issuesPer crash-reporting provider’s retention schedule
Purchase and subscription recordsCommercial informationValidate purchases and manage access to paid featuresWhile account active; deleted within 15 calendar days of account deletion (financial records may be retained longer as required by tax and accounting law)
Consent and deletion recordsIdentifiers; Internet or other electronic network activity informationDemonstrate compliance with consent and deletion requirementsRetained as long as legally required to demonstrate compliance
FeedbackPersonal information categories described in Cal. Civ. Code § 1798.80(e)Customer support and service improvementWhile account active; deleted within 15 calendar days of account deletion (anonymized feedback may be retained for service improvement)

Sensitive personal information. Under the California Consumer Privacy Act (as amended by the California Privacy Rights Act), “sensitive personal information” includes information about a consumer’s health, sex life or sexual orientation, racial or ethnic origin, religious or philosophical beliefs, contents of certain communications, and similar categories. Although we do not solicit any of these categories, transcripts and relationship context may incidentally contain information that constitutes sensitive personal information when you choose to share it. We do not use or disclose sensitive personal information for purposes other than those permitted under the CCPA.